THE FLORIDA SPACE COAST COUNCIL
National Management Association
BYLAWS
______________________
Section 1 - Name
The name of this organization shall be "The Florida Space Coast Council - National Management Association" hereinafter referred to as the Council.
Section 2 - Residence
The principal office for transacting of business of the Council shall be located in Brevard County, Florida. All business meetings of the Council shall be held in Brevard County unless another location is approved in advance by a two-thirds (2/3) vote of the Council membership.
This Council is established to:
a. Strengthen and improve the affiliated chapters by motivation and service.
b. Promote the National Management Association in the Council’s area by promoting and assisting new chapters and affiliated Individual Members. ++
c. Serve as a clearinghouse for pooling and exchanging ideas, information, and resources in the technical, managerial and leadership areas. ###, ++
d. Serve as a training and orientation center for officers and committee chairmen of the affiliated chapters.
e. Serve the membership by planning and conducting seminars and conferences for the improvement of managerial and leadership skills among individual members. ###, ++
f. Promote joint chapter activities by planning and conducting meetings and programs involving two or more affiliated chapters.
g. To encourage participation by and assist NMA affiliated Individual Members. ++
### Revised July 12, 2000
++ Revised July 1, 2004
The Council shall maintain an active membership in the National Management Association. #
# Revised May 7, 1997
ARTICLE IV
The fiscal year of the Council shall start on July 1 and end on June 30.
Section 1 - Admission to Membership
a. Any NMA affiliated chapter or NMA affiliated Individual Member in good standing desiring membership in the Council shall submit an application accompanied by the dues for the current fiscal year to the New Chapter Development Committee or a Council officer. @, +, ++
b. The application will be presented for approval at the next scheduled Council meeting. A majority vote will constitute acceptance. #, @, +
Section 2 - Re-admission to Membership
Any NMA affiliated chapter or NMA affiliated Individual Members who voluntarily resigns and re-applies for admission shall regain full membership rights by the approval of a majority of the Council delegates. ++
Section 3 - Terminations
Affiliation will be terminated for:
a. Resignation – Chapters or NMA affiliated Individual Members may resign and affiliation will be terminated upon 30 days notice, by mailing or delivering the formal written notice of resignation to the Council Secretary. #, ++
b. Delinquent Dues - Affiliated chapters or NMA affiliated Individual Members will lose all rights and privileges when Council dues are 60 days delinquent. Delinquency in excess of 120 days will be sufficient cause for affiliation termination. ++
# Revised May 7, 1997
@ Revised August 7, 2002
+ Revised November 5, 2003
++ Revised July 1, 2004
Section 1 - Delegates
a. Council delegates shall be NMA members in good standing of an affiliated chapter or NMA affiliated Individual Members in good standing. +, ++
b. Each affiliated chapter shall be allowed three delegate votes on the Council. Delegates must be present to vote on any Council business. NMA affiliated Individual Members will be allowed up to three delegates on the Council ******, #, +, ++
c. The criteria for delegate selections shall be guided by Chapter policy; however, one of the delegates from each affiliated chapter should be the President of the chapter or the immediate Past President. The total of NMA affiliated Individual Members shall select delegates to represent them. **, #, +, ++
d. The Council President, Vice President, Secretary, Treasurer and immediate Past President shall serve as non-Chapter affiliated voting delegates. ****, ******, #
Section 2 - Officers
a. Candidates for office shall have served as Council delegates for a minimum of one fiscal year. ****, ******
b. No more than two members from any one affiliated chapter may hold office during any one fiscal year. No more than one NMA affiliated Individual Member may hold office during any one fiscal year. *, ******, ++
c. After Council fiscal year 1982, the terms of office shall be twelve (12) consecutive months, corresponding to the fiscal year.
* Revised September 12, 1984
** Revised July 1987
**** Revised March 1992
****** Revised March 2, 1994
# Revised May 7, 1997
+ Revised November 5, 2003
++ Revised July 1, 2004
ARTICLE VII
Annual dues for all Council chapters and NMA affiliated Individual Members shall be as set by a two-thirds (2/3) - majority vote of Council delegates. *, ++
Chapters admitted during the first half of the fiscal year shall pay the full yearly amount of dues. New chapters admitted during the last half of the fiscal year shall pay one-half of the yearly amount of dues. +
* Revised September 12, 1984
+ Revised November 5, 2003
++ Revised July 1, 2004
Section 1 - President
The President shall:
a. Be responsible to the Council members for the satisfactory operation of the Council in accordance with the Constitution and By-laws. +
b. Establish special committees, as required. +
c. Preside at regular and special meetings of the organization. +
d. Appoint a Parliamentarian to assist with Council operations, as required. #, +
e. Represent the FSCC at community functions, including Chamber of Commerce functions. ##,+
f. Ensure timely submittal of quarterly R1C. @, +
Section 2 - Vice President
The Vice President shall:
a. In the absence of the President, perform the duties of the President.
b. Coordinate standing committee chairman activities. **,+
c. Perform such other duties pertaining to his/her office as may be designated by the President. #
Section 3 - Secretary
The Secretary shall:
a. Maintain all Council actions:
1) Record and distribute minutes.
2) Publish Council handbook.
3) Handle correspondence.
4) Serve as historian.
5) Maintain delegate roster. #
b. Perform such other duties pertaining to his/her office as may be designated by the President.
Section 4 - Treasurer
The Treasurer shall:
a. Be responsible for the funds of the organization and deposit them to the credit of the organization in such depositories as may be approved by the officers.
b. Pay all bills that fall within the budget, provided the officer or committee chairman responsible for that activity approves the invoices.
c. Pay any emergency expenditures that are duly approved by the officers. +
d. Keep books of accounts for receipts and expenditures which shall be open at all times for inspection by the officers, delegates, or by special committee. #
e. Make such reports as may be designated by the President.
** Revised July 1987
# Revised May 7, 1997
## Revised May 6, 1998
@ Relocated August 7, 2002
+ Revised November 5, 2003
Shall act for the Council between meetings of the Council and report such actions at following Council meeting.
Prepare a draft annual budget for consideration by the Council. +
# Revised May 7, 1997
+ Revised November 5, 2003
Section 1 - Committee Membership
a. Each chapter will chair/co-chair a standing committee, unless waived by the Council. NMA affiliated Individual Members may chair no more than one committee annually. #, ++
b. All appointments of members to standing committees shall be made by the Chairman of that committee, with the concurrence of the Chapter President. #
c. The Chairman of that committee shall make all appointments of members to subcommittees, unless previously designated by the President. +
Section 2 - Standing Committees
a. New Chapter Development ####, +
The New Chapter Development Committee shall: @
Develop a plan for enlisting new chapters and NMA members. ###, +
b. Professional Development ###, +
The Professional Development Committee shall:
1) Determine the needs of the affiliated chapters and their members.
2) Plan and execute a professional/personal seminar, aside from the membership meetings, in accordance with the determined needs of the chapters. #
3) Plan an annual mini-Leadership Development Conference (training development for officers, directors, and committees), as needed. ###, +
4) Publish a composite schedule of training offered by all Chapters. ***
5) Promote sharing of training resources. ***
c. Joint Chapter Activity
The Joint Chapter Activity Committee shall;
Develop and execute a plan for joint activities among affiliated chapters. #, +
d. Awards Committee ##
The Awards Committee shall:
1) Establish an annual awards program to include:
a) “Gold Knight of Management”
b) “FSCC Member of the Year” @
c) “FSCC Council Member of the Year” #, @, +
d) “Brevard County Manager of the Year” *, #
e) FSCC Outstanding Chapter Awards @, +
2) Be responsible for planning the annual Awards Banquet in conjunction with Management Week activities.
3) Provide awards for presentation at the annual Awards Banquet. #
4) Provide certificates of recognition for officers and committee chairs. #
5) Obtain Management Week in America proclamations and resolutions.
6) Submit nominations for Gold Knight of Management, FSCC Member of the Year, and FSCC Council Member of the Year awards to Council vote. ###, @, +
e. Community Services ####
The Community Services Committee shall:
1) Serve the member chapters as consultant on organizing and conducting American Enterprise programs.
2) Coordinate chapter NMA high school speech contests by matching schools and chapters.
3) Conduct a Council level NMA high school speech contest from each winner of chapter-sponsored contests. #
4) Budget travel for FSCC representative to Southeast Leadership Development Conference. #, @, +
5) Plan a local H.O.B.Y CLEW. #, +
6) Plan a fundraising event for American Enterprise programs. +
f. Council Communications **
The Council Communications Committee shall:
1) Publish Council newsletter quarterly and publicize Council activities to affiliated chapters. ###
2) Maintain speakers/meeting place directory.
3) Maintain Council Web Page. ###
*Revised September 12, 1984
** Revised July 1987
# Revised May 7, 1997
## Revised May 6, 1998
### Revised July 12, 2000
*** Relocated July 12, 2000
#### Revised July 11, 2001
@ Revised August 7, 2002
+ Revised November 5, 2003
++ Revised July 1, 2004
Proposed budget shall be presented at the first Council meeting of the fiscal year. Approval of the budget shall be by majority vote of Council delegates present. **, +
All expenditures, within budget, will be disbursed upon request of Council officers or committee chairs. The Council must approve any change to the budget. #, +
The Council shall have no authority to commit member chapters to any expenses, other than the specified dues, without the written approval of the Board of Directors of affiliated chapters.
**Revised July 1987
# Revised May 7, 1997
+ Revised November 5, 2003
Vacancies in offices shall be filled by special election by the Council delegates at the first regular meeting following notification of the existing vacancy. *****, #
***** Revised March 3, 1993
# Revised May 7, 1997
Section 1 - Nominations
Nominations shall be accepted from the floor upon verification that such nominees shall accept the nomination and shall hold office if elected.
Section 2 - Procedures and Time of Election
Election of officers shall be held at the last regular meeting of the fiscal year. Election results shall be announced at the close of election meeting. +
+ Revised November 5, 2003
Section 1 – Regular Meetings +
a. The regular meetings shall be held at least every three months at a time and date determined by the Council officers and at a place to be determined by the host chapter.
b. There shall be a minimum of four meetings per year. *****, #
Section 2 - Installation Meeting
Installation of officers shall be scheduled for the last month of the fiscal year. *****, #
Section 3 - Special Meetings
a. The President, or two-thirds of the Council delegates may call special meetings.
b. The Council delegates must be given ten (10) days advance notice in writing of the date, time, and place of the meeting, the purpose of the meeting, and the agenda of the meeting. #
c. Emergency meetings may be scheduled with prior notification sent to all delegates. +
Section 4 - Quorum **
One-half (1/2) of the Council delegates shall be necessary to constitute a quorum for the transaction of business at all meetings of the Council.
Section 5 – Voting
A simple majority (over 50% of voting delegates present) is required to approve motions. See Article XVI for amendments to these by-laws. See Article VIII in the Constitution for amendments to the Constitution.+
** Revised July 1987
***** Revised March 3, 1993
# Revised May 7, 1997
+ Revised November 5, 2003
The FSCC may, by a majority vote of the Council membership present, send a representative to the NMA National Conference to accept an award or special recognition, on behalf of the Council. Expenses, to be paid by the Council, will be approved when the trip is authorized.
****** Revised March 2, 1994
Section 1 - Amendments
The by-laws may be amended by a vote of two-thirds (2/3) of Council delegates present. *, #
Section 2 – Amendments Proposals
a. Any Council delegate may propose an amendment to the by-laws by submitting the proposed amendment in writing to the Council President.
b. A special committee, appointed by the President, may propose amendments t these by-laws.+
c. Distribution of the proposed amendment shall be made in writing by the submitter to all Council delegates at least 30 days prior to voting. *
* Revised September 12, 1984
# Revised May 7, 1997
+ Revised November 5, 2003
Revised: 9/84, 7/87, 3/92, 3/93, 3/94, 5/97, 5/98, 7/00, 7/01, 8/02, 2/03, 11/03, 7/04
Revision Coding:
* Revised September 12, 1984
** Revised July 1987
**** Revised March 1992
***** March 3, 1993
****** March 2, 1994
# Revised May 7, 1997
## Revised May 6, 1998
### Revised July 12, 2000
#### Revised July 11, 2001
@ Revised August 7, 2002
@@ Revised February 5, 2003
+ Revised November 5, 2003
++ Revised July 1, 2004
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